Documents without employee context
A linked record makes it easier to find the relevant document during HR review.
Employee Document Management Software
Keep employee documents organized and access deliberate.
Employee document management software with employee-linked records, document visibility, verification status and expiry information in Mentrox OneHR.
- Employee-linked records
- Visibility settings
A practical approach to documents
Employee documents need both organization and care. Mentrox OneHR links document records to the relevant employee, with status, visibility and expiry information supported by the application. HR should decide which documents are necessary and which users may view them before uploading sensitive information.
The work behind the software
Problems worth solving
Over-sharing sensitive files
Review visibility and permissions before allowing employee or HR access.
Key capabilities and supported scope
Employee-linked records
Associate documents with the correct company employee instead of a loose shared folder.
Visibility settings
Use supported visibility and access controls when making documents available.
Verification status
Review document status as part of the HR administration process.
Expiry information
Maintain supported expiry details for records that require periodic review.
From setup to everyday work
01
Decide what is needed
Identify lawful HR requirements and avoid unnecessary sensitive uploads.
02
Link and review
Upload through the supported workflow and check employee, visibility and status.
03
Maintain the record
Review expiry information and update records when employment requirements change.
What your team can gain
- Find documents within the employee context.
- Keep access tied to HR responsibilities.
- Support ongoing verification and expiry review.
Where the workflow fits
New joiners
Organize the documents actually required for joining and employment.
HR record reviews
Check verification and expiry details for the relevant employee records.
Is electronic signature included?
No external electronic-signature integration is promised here.
Can every employee view all documents?
No. Access depends on supported visibility settings and company/user authorization.
Are retention periods fixed?
No published retention period is established by this page. Confirm retention and deletion arrangements with Mentrox and your HR/legal team.
Continue exploring
See Mentrox OneHR in action
See how documents fits your company.
Bring your company structure, policies and requirements. We’ll show the supported workflows and discuss the scope that fits your team.